Job Title: Part-Time Administrative Assistant
Organization: Wild Bird Research Group, Inc.
Location: Remote (with occasional in-person meetings or events, if local). Office space is available if local to Hopewell, NJ
Hours: 10–15 hours per week (flexible schedule)
Compensation: 18-22 an hour, depending on experience
Application Deadline: August 15th, 2025
About Wild Bird Research Group
Wild Bird Research Group, Inc. (WBRG) is a nonprofit organization dedicated to the conservation of wild birds and their habitats through scientific research, education, and public outreach. We conduct long-term monitoring projects, collaborate with partners on habitat conservation, and engage communities through field research experiences and education.
Position Summary
We are seeking a motivated, detail-oriented Administrative Assistant to support the daily operations of our growing organization. The ideal candidate is organized, proactive, and passionate about wildlife conservation. This role provides vital behind-the-scenes support to help our research, outreach, and fundraising efforts run smoothly.
Key Responsibilities
- Manage and organize digital files and records (e.g., financials, permits, forms, donor data)
- Assist with scheduling meetings, preparing agendas, and taking notes
Support communications with staff, volunteers, and board members - Help maintain mailing lists, donor databases, and contact records
- Assist in the preparation and submission of grant applications and reports
Track and organize invoices, receipts, and reimbursements in coordination with the Treasurer - Help with coordinating outreach campaigns, newsletters, and social media posts with Tyler W and the outreach committee
- Provide general administrative support to the Executive Director and program managers
- Maintain the Info email- communicating with mailers and getting emails to the right responder.
Qualifications
- Previous administrative experience (nonprofit experience a plus)
- Strong organizational and time management skills
- Proficiency with Google Workspace (Docs, Sheets, Drive) and basic spreadsheet/database skills
- Excellent written and verbal communication skills
- Ability to work independently and manage multiple tasks
- Interest in conservation, birds, or environmental science is preferred.
To Apply
Please send a resume and brief cover letter to info@wildbirdresearch.org with the subject line “Administrative Assistant Application – [Your Name]”,
Please include one PDF attachment that includes:
1) A cover letter outlining your interest and relevant experience
2) A current CV or resume
